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2011-01-25 08:01:56 CET 2011-01-25 08:02:33 CET REGULATED INFORMATION BasWare - Notice to general meetingNotice To The Annual General MeetingBasware Corporation stock exchange release, January 25, 2011 at 09:00 Notice is given to the shareholders of Basware Corporation to the Annual General Meeting of Shareholders to be held on Thursday, 17 February at 2:00 PM at Hotel Kämp, Mirror Room, Pohjoisesplanadi 29, 00100 Helsinki. The reception of persons who have registered for the meeting will commence at 1.00 PM. A. Matters on the agenda of the General Meeting 1. Opening of the meeting 2. Calling the meeting to order 3. Election of persons to scrutinize the minutes and to supervise the counting of votes 4. Recording the legality of the meeting 5. Recording the attendance at the meeting and adoption of the list of votes 6. Presentation of the annual accounts, the report of the Board of Directors and the auditor's report for the year 2010 Review by the CEO 7. Adoption of the annual accounts 8. Resolution on the use of the profit shown on the balance sheet and the payment of dividend The Board of Directors has decided to propose to the Annual General Meeting that a dividend of EUR 0,40 per share be paid for the year of 2010. The dividend decided by the Annual General Meeting will be paid to shareholders registered on 22 February 2011 in the company's Shareholder Register maintained by Euroclear Finland Ltd. The Board of Directors proposes to the Annual General Meeting that the dividend be paid on 1 March 2011. 9. Resolution on the discharge of the members of the Board of Directors and the CEO from liability 10. Resolution on the remuneration of the members of the Board of Directors The shareholders representing more than 25 % of the shares, have notified the Board of Directors that they will propose to the Annual General Meeting that the remuneration for the members of the Board of Directors will be paid as follows: * members EUR 27,500 per annum; * vice chairman EUR 32,000 per annum; and * chairman EUR 55,000 per annum In addition each member shall receive EUR 340 per attended meeting. Out of the annual remuneration to be paid to the Board members, 40 per cent of total gross compensation amount will be used to purchase Basware Corporation's shares in public trading through NASDAQ OMX Helsinki Ltd. However, this only concerns Board members whose ownership of Basware Corporation is less than 5.000 shares. The purchase of shares will take place as soon as possible after the Annual General Meeting. Shares received as remuneration may not be sold or otherwise transferred during a period of two years. The restriction does not concern persons who are no longer Board members. 11. Resolution on the number of members of the Board of Directors The shareholders representing more than 25 % of the shares and number of votes have notified the Board of Directors that they will propose to the Annual General Meeting that the number for the members of Board of Directors shall be five (5). 12. Election of members of the Board of Directors The shareholders representing more than 25 % of the shares have notified the Board of Directors that they will propose to the Annual General Meeting that the present members Hannu Vaajoensuu, Sakari Perttunen, Pentti Heikkinen, Eeva Sipilä and Ilkka Toivola be re-elected as members of the Board of Directors. 13. Resolution on the remuneration of the auditors The Board of Directors proposes that the Annual General Meeting will decide to pay the Auditors' remuneration according to reasonable invoices approved by the company. 14. Resolution on the number of auditors The Board of Directors proposes that the Annual General Meeting will decide that the number of auditors of the company shall be one (1) auditor and one (1) vice auditor. The auditor shall be an audit firm approved by the Finnish Central Chamber of Commerce. 15. Election of auditor and vice auditor The Board of Directors proposes to the Annual General Meeting the election of Ernst & Young Oy, Authorized Public Accountant, as the company's auditor, Mr Heikki Ilkka, Authorized Public Auditor, as the principally responsible auditor of the company and Ms Terhi Mäkinen, Authorized Public Auditor, as the vice auditor of the company. 16. Authorizing the Board of Directors to decide on the repurchase of the Company's own shares The Board of Directors proposes that the Annual General Meeting authorizes in accordance with Chapter 15, section 5 of the Finnish Companies Act the Board to decide on repurchase of the company's own shares up to a maximum number of 1,160,000 shares. The company's own shares shall be repurchased otherwise than in proportion to the holdings of the shareholders using the non-restricted equity at the market price of the shares on the NASDAQ OMX Helsinki Ltd at the time of the acquisition. The shares shall be repurchased to be used in financing investments or implementing acquisitions or other arrangements, to implement the company's share-based incentive programs or to be conveyed by other means or to be cancelled. The authorization to repurchase the company's own shares shall be valid until 31 March 2012. 17. Authorizing the Board of Directors to decide on share issues as well as the issuance of options and other special rights entitling to shares The Board of Directors proposes that the Annual General Meeting authorizes the Board of Directors to decide on issuing new shares and/or conveying the company's own shares held by the company and/or granting special rights referred to in Chapter 10, Section 1 of the Finnish Companies Act. New shares may be issued and the company's own shares held by the company may be conveyed to the company's shareholders in proportion to their present holding or by means of a directed issue, waiving the pre-emptive rights of the shareholders, if there is a weighty financial reason for the company to do so, such as financing investments or in implementing acquisitions or other arrangements or in implementing the company's share-based incentive programs. New shares may be issued and the company's own shares held by the company may be conveyed either against payment or for free. A directed share issue may be free only if there is an especially weighty financial reason both for the company and with regards to the interests of all shareholders in the company. The new shares may also be issued in a free share issue to the company itself. A maximum of 2,320,000 new shares may be issued. A maximum of 1,250,300 of the company's own shares held by the company may be conveyed. The number of shares to be issued to the company itself together with the shares repurchased to the company on basis of the repurchase authorization shall not exceed 1,160,000 shares. The maximum number of new shares that may be subscribed by virtue of the special rights granted by the company is 1,000,000 shares in total which number shall be included in the above maximum number of new shares. The authorizations shall be valid until 31 March 2012. 18. Closing of the meeting B. Documents of the General Meeting The proposals of the Board of Directors as well as this notice are available on Basware Corporation's website at www.basware.com. The annual report of Basware Corporation, including the company's annual accounts, the report of the Board of Directors and the auditor's report, is available on the above-mentioned website no later than 27 January 2011. The proposals of the Board of Directors and the annual accounts are also available at the meeting. C. Instructions for the participants in the General Meeting 1. Shareholders registered in the shareholder's register Each shareholder, who is registered on 7 February 2011 in the shareholders' register of the company held by Euroclear Finland Ltd, has the right to participate in the General Meeting. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered in the shareholders' register of the company. A shareholder, who wishes to participate in the General Meeting, shall register for the meeting no later than10:00 AM (Finnish time) on 14 February 2011 by giving a prior notice of participation to the company. Such notice can be given as of January 27, 2011: in Internet address www.basware.fi; by telefax at +358 9 0203 410123; by regular mail to Basware Corporation, P.O. Box 97, 02601 Espoo (envelopes should be marked "Annual General Meeting"); or by telephone at +358 9 879 171/Grönlund, 8 AM to 16 PM (Finnish time) Monday to Friday. In connection with the registration, a shareholder shall notify his/her name, personal identification number / company identification number, address, telephone number and the name of a possible proxy representative or assistant and the personal identification number of the proxy representative. The personal data given to Basware Corporation is used only in connection with the General Meeting and with the processing of related registrations. Pursuant to Chapter 5, Section 25 of the Companies Act, a shareholder who is present at the General Meeting has the right to request information with respect to the matters to be considered at the meeting. 2. Proxy representative and powers of attorney A shareholder may participate in the general meeting and exercise his/her rights at the meeting by way of proxy representation. A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholders at the general meeting. Possible proxy documents should be delivered in originals to above address together with the notification before the last date for registration. 3. Holders of nominee registered shares Shareholders holding their shares under the name of nominee, who wants to participate in the Annual General Meeting, must be registered temporarily into the shareholders' register of the company on the record date 7 February 2011 of the Annual General Meeting. A holder of nominee registered shares is advised to request necessary instructions regarding the temporary registration in the shareholders' register of the company, the issuing of proxy documents and registration for the General Meeting from his/her custodian bank. 4. Other information On the date of this notice to the General Meeting, the total number of shares and votes in Basware Corporation is 11,690,024. Espoo, 24 January 2011 BASWARE CORPORATION Board of Directors For more information, please contact Hannu Vaajoensuu, Chairman of the Board, Basware Corporation Tel. +358 40 501 8250 DISTRIBUTION NASDAQ OMX Helsinki Ltd Principal media www.basware.com [HUG#1482097] |
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